User guide
Accounts
The books post themselves as you trade. This page covers what an accountant does on top: parties, receipts and payments, vouchers, the books, and closing a period.
Three things to know
- Every document posts its own voucher. A bill, return, purchase, receipt or payment is a balanced double entry the moment it is saved.
- Posted books are never edited. A mistake is corrected by reversing the voucher and posting the right one, so the history is always there.
- Money is exact. Amounts are held to four decimal places and never rounded along the way.
Parties
Accounts → Parties. Customers, suppliers and weaver societies (or a party that is both) — each with its own ledger, GSTIN and state, a credit limit and credit days. A party's page shows their statement, open bills, and the forms to record money in or out.
Receiving money
- On the customer's page, record a receipt: amount, how it came (cash, UPI, card or bank) and, for a bank receipt, the bank ledger it went into.
- The amount fills their open bills oldest first; change any line before posting. What is not set against a bill stays on account as an advance.
- For a government buyer, enter the GST TDS they kept back. The receipt settles what reached the bank plus the TDS — see GST TDS.
Credit notes and advances can be applied to a customer's later bills from the same page.
Paying suppliers
On the supplier's page, record a payment against their bills, from cash or a bank ledger. Paying money out is its own authority — the head office accountant's by default.
Vouchers
Accounts → Vouchers: receipt, payment, contra and journal vouchers keyed by hand, each numbered in its branch's series, checked to balance, and refused in a closed period. Reverse a voucher from its page.
The books
| Book | What it shows |
|---|---|
| Day book | Every voucher for a day or range |
| Ledgers | Any account's entries and running balance |
| Trial balance | Every account's balance — debits always equal credits |
| Profit & loss | Income and expense for a period |
| Balance sheet | Assets, liabilities and funds on a date |
| Cash & bank book | Cash and each bank ledger |
Every book can be filtered by branch and exported.
Closing a period
Accounts → Period close locks the books up to a date: nothing can be posted into a locked period by any screen. Unlocking is a separate permission that the default roles do not give the administrator, so the person who manages users cannot quietly reopen a closed month.
Bank ledgers
Only ledgers marked as bank accounts in Settings → Master data appear where a bank is chosen. A bank ledger can be restricted to one branch.